Resources
Document
China projects create corporate, commercial, regulatory, financial and operating records across multiple teams and advisers. A controlled document process identifies what is required, who can issue or approve it, which version is current and how the final evidence supports a decision or filing.
Building an Auditable China Decision Record
01
Define purpose and receiving party
Record whether the document supports internal approval, a counterparty, a bank, an authority or ongoing operations. The required form and evidence depend on the recipient and purpose.
Document brief: Purpose / Recipient / Issuer / Due date / Format
02
Confirm authority and source
Check legal names, signatories, issuing bodies, dates, translations and consistency with related corporate records before preparation advances.
Source check: Entity / Authority / Signature / Date / Related record
From Source Evidence to Management Approval
03
Control versions and changes
Use one owner, clear status and a record of revisions. Drafts should not circulate without identifying which version is intended for review or submission.
Control record: Owner / Version / Status / Reviewer / Change
04
Complete the handover
Preserve the final signed or submitted version, proof of delivery, response, expiry and any ongoing action triggered by the document.
Handover record: Final file / Submission / Response / Expiry / Next action
Document Decisions Before Work Begins
Guide
Guidance on corporate, commercial, registration, banking, tax, employment, trade and operational documents.
Comparison
Comparisons of document and evidence requirements by purpose, recipient, authority, form and project stage.
Review
Reviews of completeness, names, authority, signatures, translations, consistency, version control and expiry.
FAQ
Answers to questions on preparation, certification, translation, signatures, submission, retention and updates.
Resources
Document lists, source requirements, preparation notes, examples and handover materials.
Tool
Tools for document inventories, authority checks, version control, submission tracking and expiry review.
Case
Examples of how companies coordinated China document work across headquarters, local teams and advisers.
News
Developments affecting filing documents, administrative practice, corporate records and evidence requirements.
How to Use the China Business Document Hub
Use Guide to frame the work, Comparison and Review to test alternatives and risk, and FAQ and Resources to prepare the working file. Tool and Case support the management recommendation; News confirms whether the underlying assumptions remain current.
Management should assign a document owner, authoritative source and final repository before preparation begins. Current recipient requirements should be confirmed for important filings or transactions.